Governance
Club documents
The official document library, mirrored from hhyfc.info. Files open directly from the club's document store — download the emergency action plan for every venue you use before the season starts.
Emergency Action Plans
One per venue. Every coach should know the defibrillator location, ambulance access route and nearest A&E before kick-off.
Boundary Park Emergency Action Plan
Home ground, Greenwood Way, Didcot OX11 6GD. Defibrillator on the pavilion corner facing the car park.
DOCX
Harwell Rec Emergency Action Plan
Emergency response plan for fixtures and training at Harwell Recreation Ground.
DOCX
Harwell Campus Emergency Action Plan
Emergency response plan for sessions held at Harwell Campus.
DOCX
RAL Emergency Action Plan
Emergency response plan for the Rutherford Appleton Laboratory pitches.
DOCX
Aureus School Emergency Action Plan
Emergency response plan for winter training at Aureus School (September 2024).
Codes of conduct
Signed by coaches, players and parents. Produced in line with the FA Respect programme.
HHYFC Code of Conduct
Expected conduct for managers, coaches, players, parents/carers and spectators, plus the sanctions for breaches.
FA Respect Code — Parents & Spectators
The FA's one-page Respect code to share with every parent and carer.
FA Respect Codes (full set)
All FA Respect codes of conduct — players, coaches, spectators and match officials.
ZIP
Policies & governance
Club-wide policies approved by the committee.
Safeguarding Policy
Reporting routes, FA key principles, recruitment and DBS guidance. Applies to every adult at the club.
DOCX
Social Networking Policy
How club social pages may be used — no results below U12s, no photos without consent, admin approval required.
Complaints Procedure
The six-stage complaints process, from direct resolution to the Football Ombudsman.
Complaints Form
Written complaint form — required from Stage 2 onwards.
Privacy Statement & Data Protection Policy
How the club collects, stores and shares member data.
Club Constitution
The rules governing the club, its membership, committee and finances.
Covid Risk Assessment
Harwell risk assessment v1.4, retained for reference.
Certificates & insurance
Proof of cover and accreditation — you may be asked for these by leagues or venues.
Source: hhyfc.info/club-documents